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Engineering document management workflow system

 

Engineering and project document management requires a highly robust and flexible workflow system. Documents pass through multiple users in multiple departments before they are ready for final use, The project managers or administrators need to define the document flow through various departments and what are the access rights of all users.
Our document management workflow solution takes care of the transient user access rights in the workflow. The position of the users in the Workflow defines his rights on a document. An administrator or project manager can categorize users groups and can accordingly assign them roles in the document’s routing.  Workflows can be created, modified and saved for future use.
Other Workflow Related features
  • Users may have different access rights at different stages of the workflow. A user may have editing rights at stage 1 but may have only viewing rights at stage 2
  • Integration with email notification or messaging service: This ensures that the concerned users are sent a mail/message at pre-specified event in the workflow. For example a User A receives a message when a file is modified or uploaded by User
  • Different files and documents in the same can be categorized to follow different workflows
  • Workflows are created by the administrator or project manager using a simple form like interface
  • The version access is also governed by accessibility and workflow rules

Example : A file is uploaded by a user, the next user in sequence, the project manager makes his comments and sends a auto notifications are sent to the next users in sequence (say data entry operators). Once the operators complete their work, the access is back with the project manager. Once both the operator and manager are done, a viewer can view the files

Read on how our Document Management Software solves common Engineering document management problems

There are several other Engineering and project document management related challenges that are addresses in our DMS framework. For more information on our electronic document management solutions, please contact us. We develop web based Document management systems and offer customization services.
For simpler electronic document management software needs, review our other Document management Software DMSLite www.dmslite.com. An online document management system developed for small and medium scale organizations, it ensures fast and easy electronic document management in your budget
Further Reading
DMS Home – Resources on engineering document management software
Managing Large files – Use our FTS tool for easy storage and upload of heavy files
Industry DMS needs – Learn about common document management problems faced by industries & their solution


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