Intranet Project Document Management System

Business Requirements

Client needed a Document Management System to keep information about all of their projects in the form of projects' documents, images, news and events on intranet. The application had a default super user who has all the access rights of the application. The application had default access rights groups. Super users must be automatically assigned to this group. He/she should be allowed to manipulate the project documents and users for the application. There should be provision for data analysis and reporting.

Solution

iSummation Technologies has provided web based Document Management System for the needs of the Client. While developing the application we gave special attention to create a user friendly interface, robustness, scalability & security of the application. We used the XHTML 1.0 according to W3C standards for presentation/User Interface. We have also applied URL encryption through out the application this way we can prevent malfunctioning from the unauthorized users. We have implemented following two sections of the application. Users of the application have different provisions under them to meet the requirements of the Application.

Registered User Interface

• Restricted Access by registered users only.
• New users/First time users enter the access key provided through email from the administrator. On entering this key they become regular user of the application
• After successful login users see the list of projects for which they have the access rights.
• For those projects they can manipulate the categories, news and events.
• Advanced SEARCH facility across the application as well as sorting on table columns so user can easily reach to desire data to view or edit them.
• There is calendar and List mode to show events
• Lock/Unlock facility: If user has the unlock access then while modifying any document other users can not modify until that user unlocks it. If another user sees a document locked then he can send the email message to the user who has locked it.
• Users are able to download the documents of the project they need.

Back-Office (Administration)

• Super user can manipulate users and projects to the application.
• Other registered users can log into but they can only see those links for which access is granted
• To add multiple users to the application each registered user can create the self-registration where he/she will put the unique access key. This information will be sent to emails entered. While sending this information user can select access right like " Add to Default Group, Can view all projects , Can edit all projects, Can administer projects , Can unlock documents, Can administer ser accounts, Can administer 'self registration', Can administer email / reports" for the users who are going to get the information in their email account.
• While manipulating projects users are able to include all categories like Image library, Documents, News & Events or any one of them. They can assign users for the project. They can assign default user group and inherit other projects' users for that project. They can copy, edit or delete the projects
• There is a facility for mass emailing the users. They can send an email to users of all projects or default group users or of particular project or all of them together.
• There is a provision for reporting project wise where they can see no. of users, documents, images, news and events for that project.

Request Demo for the DMS solution

For File /Document Management software solutions, please contact us. We are a company of web developers who specialise in Enterprise DMS software for web based management of electronic data, files and folders. We are specialists in handling large file sizes and provide customized solutions that help you share, upload and transfer large files over the internet.

Further Reading

DMS Home

DMS Features