Essential Parts of a Content Management System
Content management is the collection, management, and publication of content. A content management system starts with a purpose and a set of target publications. From these, a set of content components is derived that serve the stated purpose, and can be combined to create any of the target publications. A Metatorial framework is then built around these components to allow them to be created, managed, and drawn into publications by a staff whose actions are guided by a set of codified procedures called workflows. To make the content available, the system creates publications such as Web sites, printed documents, and email newsletters. A content management system is needed when there is too much information to collect, manage and publish by hand.
* The collection system is the tools, procedures, and staff that
are employed to gather content, and provide editorial and
Metatorial processing
* The management system is the database of all content and
meta information, as well as the processes and tools
employed to access, update, and administer the collected
content and meta information
* The workflow system is the tools, procedures, and staff that
are employed to assure that the entire process of collection,
storage, and publication runs effectively and efficiently
according to well-defined timelines and actions
* The publishing system is the tools, procedures, and staff that
are employed to draw content out of the repository and create
publications
Collection
The collection system is the tools, procedures, and staff that employed to gather content, and provide editorial and Metatorial processing.
When content is collected, it is brought inside the content management system. The content collection process is one of adding new components to the existing repository. Content collection can be broken into these categories:
* Authoring. This is the process of creating content from scratch. Authors almost always work within an editorial framework that allows them to fit their content into the structures of a target publication. Authors should also be made aware of the Metatorial framework that has been developed for the downstream use of the content. Authors are in the best position to tag their creations with meta information. So, to whatever extent possible, authors should be encouraged and empowered to implement the meta information framework within their content.
* Aggregating. This is the process of gathering preexisting content together for inclusion in the system. Aggregation is generally a process of format conversion followed by intensive editorial and Metatorial processing. The conversion changes the formatting of the content, while the editorial processing serves to segment and tag the content for inclusion in the repository. Obviously, the closer the original content is editorially (its style and elementation) and metatorially (its componentization and the meta information that has been entered) to the content management system's framework, the easier the aggregation is.
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