DMS Glossary

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Authentication
A security measure to identify users and control access privileges based on supplied information such as name and password. See also Encryption.

Content Search
Searching for documents containing a specified word or phrase.

Data type
In a database or application such as Excel, a data type provides context for the software to interpret alphanumeric data. For example, a date or a person s name may both be represented by the letters "May". Different types of data have different sorting rules, so data types help applications know which rule to apply. For example, "May" comes before "June" when sorted as months but "June" comes before "May" when sorted alphabetically.

Document
Human thought or expression stored in a permanent or semi-permanent media. Examples include, business letters on paper, photographs on film or stored on a disk drive, and books.

Document Management
Tools and strategies for creating, storing, retrieving, and sharing documents.

Document Repository
Digital or physical storage for large quantities of documents.

Encryption
Scrambling information so that it can not be read by an unauthorized party. Works together with authentication to protect the privacy of information. See also Authentication.

Imaging
The process of capturing the visual aspect of a physical object into a digital form. Two of the most popular imaging techniques include scanning and digital photography. See also Scanning.

Meta Data
Information that describes data. For example a file name and modification date describe a computer file. The file name and date would be meta data.

Scanning
A process that turns a paper document into a digital image file. Bee Documents, Inc. offers document scanning, photo scanning, and film scanning as services. See also Imaging.